Section 23-13 Election of Officers
Immediately after the appointment the members of said commission shall meet and elect a chairman, vice-chairman and a secretary, and other such officers as may be necessary, to serve for a period of one (1) year. (Ordinance of December 7, 1970, § 2)
Section 23-14. Meetings; Records; Quorum Constituted
The commission shall hold regular meetings and shall designate the time and place thereof, and shall keep a record of all its proceedings. Four (4) members of the commission shall constitute a quorum. An additional two (2) nonvoting, associate members may be appointed to assist the commission. (Ordinance of December 7, 1970, § 3; Ordinance of December 21, 1987; Ordinance of December 21, 1987)
Section 23-15 Powers & Duties
The Westbrook Recreation - Conservation Commission:
- Shall have the responsibility of planning and developing an adequate and wholesome recreation program for the people of both sexes and all ages, including recreation centers, areas and facilities, in cooperation with the Westbrook Planning Board, which shall be supervised and maintained under the direction of the city recreation director throughout the city.
- Shall have the power to conduct both indoor and outdoor recreation activities and facilities on all city property, subject to the approval of the city council, and in the school buildings, and on the school grounds which are in charge of the school committee, subject to its consent, and in cooperation with the Cornelia Warren Community Association and other organizations having similar recreational purposes.
- Subject to the approval of the mayor, it shall have the power to call upon any other department of the city government for assistance in performing its duties, and it shall be the duty of such other departments to comply with the requests of said commission within the limits of its departmental budget.
- Shall conduct research, in conjunction with the planning board, into the land area throughout the city and seek to coordinate the activities of other conservation bodies organized for similar purposes.
- Shall prepare and keep an index of all "open areas" both publicly and privately owned, within the city, including swamps, and other wet lands, and waterways, for the purpose of obtaining information pertinent to the proper utilization, protection, development or use of such areas, and may recommend to the city council or any other municipal body, board or commission or any public agency of the state a program for the better utilization, protection, development or use of such areas, which may include the acquisition of conservation easements of land for city or area recreational purposes.
As used in this subsection "open areas" mean any space or area the preservation or restriction of the use of which would maintain or enhance the conservation of natural resources, protect natural streams of water supplies, enhance the value of the public of abutting or neighboring parks, nature reservations or sanctuaries, affect or enhance public recreation opportunities, preserve historic sites, implement the plan of development adopted by the planning board or commission of any municipality and/or promote orderly urban or suburban development.
- The commission may, with the approval of the city council, acquire by purchase or gift land and/or conservation easements in the name of the city for any of the purposes set forth in this section.
- When in the opinion of the commission a parcel or parcels of land or easements therein should be acquired by the city for such conservation purposes but cannot be purchased from the owners thereof at a fair market value, the commission may recommend to the city council that it be acquired by condemnation proceedings as authorized by state law.
- Subject to the approval of the city council, the commission may make and enter into such contracts as it may deem advisable to carry out the objectives and purposes of the commission, and shall have such other powers and perform such other duties, in conjunction with the planning board, as may be necessary for the proper administration of the affairs of the commission. (Ordinance of December 7, 1970, § 4)
Section 23-16 Recreation & Conservation Account; Budget
The commission may solicit and receive federal and/or state grants of funds and private gifts or bequests to be used, principal or income, for municipal and area recreational and/or conservation purposes and all such funds shall be deposited with the city treasurer in a special city recreation - conservation account to be invested and/or appropriated as directed by the city council.
The commission when requested by the mayor shall submit an estimate of its anticipated revenues and expenditures as its proposed budget for the ensuing fiscal year, to be approved in whole or in part by the city council as part of the city's annual budget; and the said commission must operate within its annual budget, subject to the city charter and existing ordinances, as approved by the city council, unless it is otherwise supplemented by the city council. (Ordinance of December 7, 1970, § 5)
Section 23-17 Annual Reports
The commission shall submit a written annual report to the mayor and the city council by January 30th of each year relative to the work of the commission during the prior fiscal year, and submit such other reports as may be requested by the mayor and/or the city council from time to time. (Ordinance of December 7, 1970, § 6)